Successful Tovuti Admins use Events to support in-person, virtual, or hybrid learning events. Each Event has its own pricing, notifications, Virtual Classroom, etc. Admin teams use Events to package learning content in ways that vary the learning experience, giving users access to specific Courses.
Events are also divided into their own categories, permissions, coupons, and registrant management.
Tovuti is particularly interested in improving the Events feature. If you have an idea, please consider sending us a feature request.
This article outlines the following concepts:
List View Management
Go to Social > Click Events
The Events List view includes the following Search and Filter Options:
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Filter by Parent Event
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Filter by User Group
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Hide/Show Past Events
The List View contains various dropdowns, each of which redirects to different areas to edit or otherwise manage events.
- Events tab: Import/Export Events
- Registrants tab: Manage and Import Event Registrants
- Requests tab: Manage Event Requests
- Coupons tab: Create an Even Coupon
- Emails & Message tab: Manage Event Email Messages
- Translation tab: Manage Global Event Translations.
- Configuration tab: Manage Event Configuration
Existing Events can be filtered and sorted by Parent Event and permissioned User Groups. Select if Past Events are hidden.
Events can also be searched using standard search or Advanced Search.
Create an Event
From the List View, click New.
Basic Information
In the Basic Information tab, configure the settings within the different sections.
- Event Details - title, category, location, important dates, price, attachments, links, and descriptions
- Group Registration Rates - rates for users that register as a group
- Access & Registration
- Capacity - set the limits for the number of users that can attend, enable waiting list, and subdivide capacity limits*
- Recurring Settings - enable recurring events and set their respective dates
Discount Settings
In the Discount Settings tab, configure available discounts and fees that apply to this Event.
Set to which User Groups the discounts apply and set the general Discount amount.
Discounts may be set to be a percentage or dollar amount.
Set an optional Early bird discount and set the Date until the discount is available.
If applicable, set a Late fee amount and the Date when the late fee begins to be applied.
Advanced Settings
In the Advanced Settings tab, set which Payment methods are available for this Event and if the Fixed group price.
Set the text for different notification types.
Translation
In the Translation tab, set custom translations for fields and user messages for this Event.
Additional Dates
In the Additional Dates tab, configure extra dates, creating a Multi-Day Event.
Community Social Groups
In the Community Social Groups tab, assign this event to a Community Social Group.
Courses
In the Courses tab, select if registration to this event unlocks any Courses.
Additionally, assign this event as Course Event.
Click Save.