Set Up a Virtual Classroom

Virtual Classrooms in Tovuti enable users to meet and communicate remotely. This allows Admins to expand Events and engage students across multiple locations simultaneously.

Admins can also tie an Instructor to a Virtual Classroom-enabled Event, setting up vILT (Virtual Instructor-Led Training). 

This article outlines the following concepts:

• Create a Virtual Classroom
  • Details tab
  • Advanced Settings tab
  • Attendee Access tab
• Virtual Classroom Guest Link
• Zoom Virtual Classroom Integration

Create a Virtual Classroom

Go to Learning > Click Virtual Classroom > Click New

Details tab

In the Details tab, give this Classroom a Title.

For Meeting Type, select the platform that hosts the Virtual Classroom. Available types include:

• Tovuti Meeting
• Zoom Meeting
• Webex Meeting
• GoTo Meeting
• Google Hangout Meeting
• Join.Me Meeting

Select the associated Domain. The default Domain is the brand originally created with the LMS. Associating a domain impacts event reminder notifications.

Advanced Settings tab 

The Advances settings tab only appears when Tovuti Meeting is selected.

Advanced Settings will populate with configurations depending on the Meeting Type chosen in the Details tab. Toggle "Use Custom" for the Settings field to customize how users will interact with this classroom.

If Tovuti Meeting is selected as the meeting type in the previous tab, settings for this meeting type will appear. Tovuti Meeting is a great option for small class sizes and no integration or API work is required.

Attendees Access tab

In the Attendee Access tab, set which of your students will have access to this virtual classroom. You can grant access to individual Users, User Groups, or by Access Level. 

Upon completing the session of this virtual classroom, attendance records appear in the Attendance tab and a recording shows in the Recordings tab.

Blue Note: Attendance duration is tracked on a four-minute cycle. This can create a slight margin of error that should be considered when viewing attendance reports. 

Click Save and Close. 

Virtual Classroom Guest Link

From the list view of Virtual Classrooms, the newly created classroom is shown with a sharable Guest Link. Click Copy to provide access to the classroom for anyone who has not registered beforehand.