The Secure File Locker safeguards confidential or proprietary information that needs to be stored in the LMS.
To view an item uploaded in the Secure File Locker, a learner must be logged in and have permission to access the file. When uploading confidential files, Admins should use the Secure File Locker.
In contrast, content uploaded to the File Manager is publicly accessible using a URL, and logging in to the LMS isn’t required.
The maximum file size for the Secure File Locker is 1.95 GB. View the recommended file size per item type here.
This article outlines the following concepts:
Manage Secure File Locker
Go to Content Creation > Click Secure File Locker
Files currently stored in the Secure File Locker are viewable in the list.
Search and filter functions allow Admins to quickly access an item on the list.
Clicking on an item on the list brings up a preview of the file.
Add a File to the Secure File Locker
Click New.
If File is selected, click Choose File to upload a file from the device
If Link is selected, paste the desired link and click Verify.
Give the link a File name and click Add Link.
Links in the Secure File Locker support CDN links from other platforms.
The Secure File Manager supports the following file types:
- Powerpoint
- MP3
- MP4
- Feature
- XLS (all versions)
- DOC (all versions)
- TXT
- RTF
- PNG
- JPEG
- GIF
As opposed to the File Manager, any file uploaded to the Secure File Locker is not shareable via a link. Example files that should be stored in the Secure File Locker include:
- Proprietary training documents
- Internal process documents
- Any content that should not be publicly available
It is the responsibility of the Administrative Team to determine which documents are appropriate viewing for their users.
Documents that are allowed to be on public display and openly shared should be uploaded to the File Manager.
If it is a document or file that only authorized users can access, use the Secure File Locker.
Uploading a file to the Secure File Locker does not prevent screen scrapers or other methods of manually copying material.
Permission Access to Learners
A file in the Secure File Locker is only accessible to a logged-in user with appropriate permissions. The file is also NOT shareable through a link to other users. Files in the Secure File Locker aren’t permissioned directly, but through the learning content that uses the file.
Secure files can be permissioned directly as a Media Item or as a Lesson Activity through Course Permissions.
Secure Files shown as Media Items in the Learner Portal do not include the download icon. Views are tracked in Media Item Reports.