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Custom Fields

  • Updated
Private Access Only

This feature is currently in Private Access stage and only available upon request from the Tovuti Support Team.

Private Access Features are fully supported and functional features that require additional feedback and development before a public release.

Similar to User Profile Fields, Custom Fields allow Administrators to assign custom field values to different data types, providing greater LMS customization and more granular reporting.

This article outlines the following concepts:

 

Create a Custom Field

Go to Configuration > click Custom Fields > click New

configuration_custom-fields_01.png

 

Give this Custom Field a Name and, if applicable, assign it to an Object Type, and select a Field Type.

configuration_custom-fields_02.png

 

Object Type refers to what the Custom Field is attached to within the LMS. Custom Fields can be applied to Courses, Events, User Objects, Object Types, and Purchase Orders. 

Field Type refers to the different types of data that custom fields can support, including:

  • Text Box
  • Text Area
  • Select*
  • Multiple Select**
  • Radio Buttons*
  • Checkbox**
  • Country
  • Date
  • URL

*Single-select
**Multi-select 

Course Custom Fields

Custom Fields set to Courses become a field in the Advanced Settings tab of the Course editor.

configuration_custom-fields_03.png

Duplicated Courses retain the Custom Field values from the original course.

 

Event Custom Fields

The Events list is enabled with an Advanced Search function that includes filters for Custom Fields.

configuration_custom-fields_04.gif

 

Custom Fields set to Events are shown in the Basic Information tab of the Event editor.

configuration_custom-fields_05.png

 

Event Custom Field Reporting

When creating an Event Report in the Report Builder, scroll down to include Event Custom Fields in the Report.

configuration_custom-fields_06.gif

 

User Object Custom Fields

Custom Fields set to User Objects become an included field when configuring a User Object.

configuration_custom-fields_07.png

 

Object Type Custom Fields

Custom Fields set to Object Types become an included field when configuring an Object Type.

configuration_custom-fields_08.png

 

Purchase Order Custom Fields

Custom Fields set to Purchase Orders become an included field in the Settings tab of the Purchase Order editor.

configuration_custom-fields_09.png

 

API Endpoints for Custom Fields

Utilizing API endpoints with Custom Fields allows Admins to automate the importing and management of custom user data. This is especially helpful when the LMS has a large number of users.

 

Full CRUD (create, read, update, delete) capability is available through the Profile Field endpoints in the Tovuti API documentation. 

config_custom-fields_10.png

 

The Custom Field endpoints listed in the documentation only include Read capability. Admins can recreate their previous Custom Fields endpoints to the full capability of Profile Fields endpoints. 

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