User Group Mapping is the process of linking profile field and User Groups. Based on the profile field values, users are automatically added to the selected user groups when the user logs in to the LMS.
When a User Group Mapping is configured, the user groups are added or removed (if the mapping doesn't match) every time the learner logs in. After a profile field value is changed, the new user groups won’t trigger until the user logs in.
This article outlines the following concepts:
Enable User Group Mapping
In the People tab, click User Profile Fields.
In the User Group Mapping tab, click the toggle to enable User Group Mapping.
Click Add Mapping.
Give this mapping a Title.
Fields and Field Values
Select the Field that hosts the mapping.
Input the Field Value(s) that trigger the mapping.
Select the Tovuti User Groups that users are added to when they correlate with the input Field Values.
Separate different field values onto separate lines.
Users must have the designated Field Values in order to be included in the User Group. If users don’t have these values in their profile, they are removed from the user group.
Wildcard Characters
When adding Field Value queries, use an asterisk to signify a “wildcard” character. A wildcard character may be zero or any number of any characters.
For example: An Admin wants all users with a “208” area code in their Mobile phone to be added to the Idaho user group. Adding an * after 208 means that any phone number starting with 208 is included in the proper user group mapping.
Click Save to apply the User Group Mapping.