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Tovuti Remains Operational during the Global Service Degradation

[6-12-2025 1:45 PM MT] We have noticed multiple services across the internet are degraded worldwide impacted by a Google Cloud Service Disruption. We want to ensure we are monitoring and Tovuti remains up and operational at this time. There are services that may be impactful to your sites, such as YouTube and Vimeo, among others. The MOYO button in the bottom right corner of the admin panel is also affected by this disruption.

Please check back here for updates.

Email support@tovutiteam.com if you have any questions.

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Tovuti's scheduled weekly maintenance window is every Saturday between 8:00 AM and 12:00 PM, US Mountain Time.

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Configure OKTA as the Single Sign-On Provider

  • Updated

Tovuti support several single sign-on providers. This article outlines the steps to set up OKTA and covers the following concepts:

 

Create SSO Record in Tovuti

Go to Configuration > click Single Sign-On > click New

configuration_sso_okta_01.png

 

Details tab

In the Details tab, provide a Title. It is suggested that the title contains a reference to Okta for easy selection in the future.

Select OKTA in “SAML Application.”

Make sure Published is toggled to Yes.

configuration_sso_okta_02.png

 

Service Provider Settings tab

Go to the Service Provider Settings tab. A unique EntityID/Issuer is created for this domain.

configuration_sso_okta_03.png

 

Configuring Okta as Identity Provider

In a separate tab, log in to Okta Admin Console > click on Applications

Click on Add Application > click Create New Application

Select Web and SAML 2.0 and click Create.

In General Settings, enter App Name, upload an optional logo, and check both boxes for App Visibility. Click Next.

In SAML Settings, enter the following information found in the Service Provider Settings (Tovuti tab).

  • Single Sign-on URL (Okta Setting) > SP-Entity / Issuer (found in Tovuti)
  • Audience URI (SP Entity ID) (Okta Setting) > ACS (AssertionConsumerService) URL / Single Sign-On URL (found in Tovuti)
  • Default RelayState (Okta Setting) > Your URL
  • Name ID Format (Okta Setting) > Set to Email Address

Configure Attribute Statements and optionally, Group Attribute Statement.

To include all Groups in the SAML Assertion, use “Matches regex” in the filter option.

In the “Help Okta Support understand…” block, select “I’m an Okta customer adding an internal app” and “This is an internal app that we have created.”

Click Finish.

 

For more information directly from Okta on this process, see the following documentation.

Additionally, view documentation for adding groups to apps and configuring the identity provider.

 

Finish Configuring Tovuti as Service Provider (SP)

Within the Okta Setup Instructions will be found the Identity Provider Issuer, Identity Provider Single Sign-on URL, and X.509 Certificate.

Copy this information and paste it into the "Identity Provider Settings Tab." 

Click Update >Click Test Configuration. This will show you what Attributes and Values are being sent in the Okta SAML Assertion. This will ultimately help with Fields and Groups.

configuration_sso_okta_04.png

 

User Profile Field and Attribute Mapping

After configuring all the settings in Okta > click the User Profile Field Mapping tab in Tovuti

Enable the desired settings and provide the attributes found in Okta. Create profile fields by clicking the "+" icon.

Configuring the settings in this tab sync profile fields and attributes information between Tovuti and Okta. The details of the User Profile Field Mapping tab are covered in this Help Center article.

While auto-registering the users on the Tovuti site, these attributes automatically map to Tovuti user details.

configuration_sso_okta_05.png

 

User Group Mapping

Click the User Group Mapping tab.

Enable the desired settings and provide the attributes found in Okta. Create profile fields by clicking the "+" icon.

Configuring the settings in this tab will sync group information between Tovuti and Okta. The details of the User Group Mapping tab are covered in this Help Center article.

While auto-registering, the users are assigned roles based on the group they are mapped to.

configuration_sso_okta_06.png

 

At any time, the configuration can be tested in the Identity Provider Settings tab.

It is recommended to run multiple tests over time to ensure everything is working properly.

configuration_sso_okta_07.png

 

Enable Login Link

Go to Details tab > toggle Yes on Add Login Link to Navigation > select the menu where this link appears and give the link a name

configuration_sso_okta_08.png

Click Save.

 

Use Cases

The following are possible general use cases for utilizing this feature:

 

Simplifying enterprise login with Okta-based authentication

A corporate learning team wants users to log in to Tovuti using the same Okta credentials they use across internal tools — enabling centralized access management and a familiar login flow.

This feature is useful because:

  • Okta acts as the identity provider (IDP) using SAML 2.0

  • Tovuti handles the service provider (SP) side, integrating with minimal setup

  • Profile and group data are passed automatically at login

Example Use Case
A healthcare company uses Okta to authenticate access to all internal tools. Tovuti is configured as an internal app in Okta, and employees access training via an “LMS” tile in their Okta dashboard. When they log in, their name, email, and department are pulled into Tovuti — instantly creating and assigning their LMS profile.

 

Auto-assigning learners to the right content via group mapping

A training manager wants users in different job roles or teams to land in the right User Groups in Tovuti without manual setup — using Okta’s existing group data to drive access.

This feature is useful because:

  • Okta groups can be mapped to Tovuti User Groups

  • Learners are auto-assigned during login based on existing directory structure

  • Enables dynamic enrollment in training programs by role or location

Example Use Case
Sales and Support teams are each in their own Okta groups. When team members log in to Tovuti, they’re automatically placed in the matching User Group (“Sales Training” or “Support Training”), giving them access to the correct onboarding paths and certification courses.

 

Creating a seamless branded login experience for learners

An admin wants to reduce confusion by adding a branded “Login with Okta” option in the Tovuti navigation bar — improving UX and supporting learners new to the platform.

This feature is useful because:

  • A custom login link can be added to any navigation menu

  • Branding options (like button name) help reinforce internal terminology

  • Admins control exactly where and how the link appears

Example Use Case
A nonprofit adds “Login with OrgSSO” to the main navigation bar for learners. The label reflects their internal naming for Okta. Users click the link and are immediately routed through Okta’s login flow, landing in their assigned dashboard with no manual enrollment needed.

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